Moving your Office
Darek Rice, Corporate Moving Specialist, MovingCompanies.us Staff
While moving your family can be a very stressful and difficult time, moving your business from one place to another can be exponentially so. There are so many more aspects involved when you move a business, and you should always provide ample time to complete everything that you need to complete. Moving experts often recommend giving yourself at least three months to plan, and conduct your corporate move.
Preparations
Planning out your move when you are moving a business can help you to avoid many problems that might occur. Avoiding these problems can save the business both time and money, thus allowing a business to get back on track as soon as possible. Cost efficiency is the number one goal when you want to move your business. In order to guarantee the most cost and time efficient move, we have compiled a few tips that you can use to plan out your next corporate move.
- Make sure you note any difference between your new office and your current one. Due to different layouts or sizes, you may find yourself moving people or things around so that everything fits in the best manner possible.
- Take measurements of your new office. This will allow you to see how all of the officer furniture will fit in your new space.
- Create a floor plan. This plan will show each individual employee the locations of furniture, plants, or other objects before they actually move. If employees are in charge of their own workspace, then they need to have office dimensions so that they can plan out a way to organize their new space.
- Make sure that every employee knows what the plan is and post a copy of the plan where all employees can view it at any time.
Communication is Everything
When it comes to any move, communication is the one aspect that can make or break it. With a business, it is vital that all employees know what to expect. This means that everyone involved needs to be let in on every little detail. Give your employees time to ask questions and get the answers that they need. This process can save a lot of time on the day of the move, and the more time you save, the more money you stand to save as well.
Communicating with the Movers
Communication is not only important within the office structure, but with the movers as well. There are various methods that you can use in order to get what you need out of the movers. One of the most popular methods is labeling. You can use color coded labels in order to instruct the movers in what items and boxes go where. You should always make sure that any labels you use are highly visible to those who will be moving your things.
It is also very important to communicate with your mover as to the details of your physical offices. Make sure that there are working elevators in your building or warn the movers that things will have to be moved via the stairs. It is vital to make sure that there is enough open space in which to move your furniture out of your current office and into the moving truck .
Moving Non-Furniture Items
Most furniture is large enough to be moved without packing it, but everything else in your office needs to be packed securely in boxes for the move. Any personal items that are going to be moved need to be taken by the person who owns them. Movers are not responsible for lost or broken items in most cases, especially those of a personal nature.
Make sure that there is nothing in any of the furniture that you are moving. Contents of desks, cabinets, and shelving all need to be packed in boxes. I there are items that are not going to be moved, it is vital that you place labels alerting the movers to this fact.
Clean Out Before You Move
There is no reason to take things with you that you don't need. Moving also provides a great opportunity for an office overhaul. Things tend to pile up when you get used to working in a certain space, but moving will provide your office with the chance to get rid of extra scratch papers, packaging materials, books, notepads, pens, furniture, or any other items that have become broken, or unused.
Moving Computers
Since computers are always an important and expensive part of your office, it is vital that they are moved correctly. Make sure that you have someone on hand that is knowledgeable in the field. This will make sure that your machines are taken apart, moved, and reassembled in the correct manner.
Make this Move Stress Free
If you are careful, you communicate, and you create a plan of attack, this business move does not have to be stressful at all. Following these simple tips will ensure that you are back up and running after a move in no time at all.
